General Information

The following information will help you fulfill requirements for faculty in the School of Nursing. It includes policies, procedures for completing the requirements, forms and details on the topic areas.

If you have questions or concerns about any of these items, please contact your department chair.

All forms are to be returned to your department chair’s assistant.

Definition of “clinical”

The term “clinical” in this document applies to faculty members or students who are engaged in activities involving professional contact/interaction with patients, clients, families, and human subjects or those who are exposed to patients, clients, or human subjects. Therefore, faculty who engage in clinical practice, clinical teaching or clinical or research, including Service Learning projects that meet the above descriptions ARE obligated to comply with all requirements. A change in work assignment from non-contact to contact during the academic year should be reported to the department chair and all compliance requirements should be completed at that time. Faculty are responsible for the timely update of specified requirements.

Note: These programs are not for Research staff and do not meet the requirements for grants or the IRB.

1. Licensure, Certification

Presentation of your original Georgia Nursing License and paperwork supporting other certifications or credentials is required each year. Without exception, new employees must submit their original license and certification prior to their official date of hire (first day on the payroll at Emory). 

Georgia Board of Nursing

Georgia Board of Nursing, frequently asked legal questions

2. Background Investigations-All Faculty

You can initiate the educational, employment and criminal background investigations by visiting www.CertifiedBackground.com and click on “Applicants”.
In the Package Code Box, enter package code: mo25, then click SUBMIT.

Your PIN number is your Emory empl ID (employee ID #), the 7 digit number can be found on your pay stub.

Notes: DO NOT check the “ordering the background check for personal use” on the log in page. The system would then move to a page asking for your credit card number. Faculty do not pay for the checks. Additionally, IGNORE the “Attention” sections--the company has two default messages on their web page stating that there may be additional fees. You are not responsible for these fees.

Once your order is submitted, you will receive a password to view the results of your background check. Your signed release forms must be submitted in order for the investigation to be processed and be available for your review. Within 48 – 72 hours your report should be available. This must be completed prior to your first day of hire.

Descriptions of types of searches and screens

Criminal Background Investigation faculty policy

Both Forms are required:

Form 1) Criminal Background Investigation faculty release form

Form 2) Certified Background Release Form-(all faculty)

3. Drug Screen-Clinical Faculty

The drug screen must be completed in person by visiting one of the drug screen provider’s labs, LabCorp or Quest Diagnostics. To find a site nearest you, please view their web site at www.labcorp.com or www.questdiagnostics.com. Either provider is acceptable, so feel free to use the site locator option on both sites to find the most convenient location. When you visit the lab to complete the drug screen, be sure to take the appropriate form (included in this packet) for the provider to complete. This form also authorizes payment for the test. You will not be charged for the testing. Drug screens must be completed prior to your official date of hire (the first day you are on the payroll at Emory).

The drug screen chain of custody form is quadruplicate and is only available as a hard copy from your department chair’s administrative assistant.

Form 3) NHWSN Drug Screen policy
Form 4) Drug Screen Release form (sign and submit to your department chair’s assistant)

Drug Test Chain of Custody Form (attached to this packet or obtain from your department chair’s assistant)

4. HIPAA and Bloodborne Pathogen Training-All Faculty

To complete this training, you must visit this site provided by Emory’s Advanced Learning Platform (ALP): http://216.139.204.104/emory/. To begin the program you should login using your Emory computer Network ID.

Network ID Example: if your email address is msmith02@emory.edu, your network ID is msmith02.

You will be listed as an Instructor, but you cannot view the student information. For verification of your students’ training, please contact the Office of Academic Affairs Services in the School of Nursing.

The password is “changeme”. Once you login, you will be prompted to change the password to your choice. You will be guided through the tutorial and prompted to take the tests by the program. For assistance with the ALP program, please contact Sonia Delbridge at 404-727-2312. Sonia can assist with passwords, access to the system and any questions or problems you have.

Note: A score of 80% or higher is considered passing on each test. You should allow 2 hours to complete the test and must finish it at one sitting. If you do not complete the test, you will have to start at the beginning when you log back into that particular test. Only Internet Explorer 6.0 or higher can access ALP. Pop-up blockers must be turned off. This program is not MAC-compatible.

HIPAA
You are required to complete the HIPAA training only once—if you have already submitted documentation to the Office of Academic Affairs Services, you do not have to take the HIPAA test.

BBP
OSHA requires that Bloodborne Pathogens training be completed annually, regardless of previous training.

5. Immunization Requirements

New faculty: must submit the forms within 10 days of hire in order to continue employment.

Returning faculty: must note the definition of clinical faculty below and must verify that all immunizations are up to date or submit updated documentation.

Required for all clinical faculty. Clinical Faculty or students are defined as those engaged in activities involving professional contact/interaction with patients, clients, families, and human subjects or those who are exposed to patient client, or human subjects.

If documentation is not available for an immunization, you will be required to go to Emory Healthcare Employee Health Services (Emory University Hospital, Room HB53, 1364 Clifton Road NE, Atlanta, GA 30322, 404-686-8589) and be tested and/or immunized.

The School of Nursing will pay for the costs of the titer, PPD or immunization at Emory Employee Health, if you obtain a letter of authorization from your department chair’s assistant.

PPD’s are required once per year. Two step PPD required.

Form 5) Immunization Form, documentation instructions, details on PPD’s and each immunization. Note: Titers are required and new TDap requirements.

Release Form for Emory Healthcare employees This form gives Emory Healthcare Employee Health permission to provide us with copies of your documentation. For all other facilities and institutions, you must make the request.

Form 6) Affidavit of Varicella Immunity (titer required)

Form 7) Declination Form for Hepatitis B

Immunization Guidelines and Summary of CDC’s Recommendations for Adult Immunization

Faculty whose employment involves professional contact with patients, clients, families and or human subjects are required by the School of Nursing to present pre-employment and bi-annual documentation of an approved Cardio-Pulmonary Resuscitation Certification (CPR) by the American Heart Association (this is the only approved certification.) An original card must be presented. BLS or higher as required by program; 2 year certification.

*If unable to complete CPR certification due to a disability, please contact the Office of Equal Opportunity Programs to request an accommodation to have the CPR requirement waived. A physician statement will need to be provided to the EOP Office giving the reason why the training cannot be performed. The EOP Office will then officially advise the SON whether or not this requirement should be waived.

7. Updated Curriculum Vitae

Submit electronic copy to Department Chair’s administrative assistant.