Faculty Compliance

The following information will help you fulfill requirements for faculty in the School of Nursing. It includes policies, procedures for completing the requirements, forms and details on the topic areas.

Prior to emplyment start date, faculty and clinical instructors who are nurses, must hold an active Georgia RN license, and APRN license(s) if applicable. Verifications will be completed through the Georgia Board of Nursing License Verification website.

Prior to employment start date, new employees must provide an official transcript of the highest degree held. 

Prior to the first day of hire, you must submit the following two forms and complete the online submission of information for background investigation and drug screen.

Directions for completing online using Advantagestudents.com

Criminal Background Investigation faculty policy

Both Forms are required:

Form 1) Background Investigation faculty release form

Form 2) Drug Screen faculty release form

Prior to employment start date, please complete this online training.

You must obtain your Emory username and password before completing the on-line training.

  1. Go to the Emory Learning Management System (ELMS) at https://elmprod.emory.edu
  2. ELMS Login Information
    1. Please log into ELMS using your PeopleSoft user ID and password.
    2. Select “Browse Catalog”.
    3. Under the “Categories” menu, select “Office of Research Compliance” (categories are listed alphabetically; please navigate to the appropriate subsequent page if this selection does not appear on the first page).
  3. All faculty must complete the HIPAA Security (210003) module. In addition, complete the module(s) appropriate for your job functions as follows:

    1. Those who work with human subjects or who need to access patient protected health information:
      1. HIPAA in a Hurry (210001) module.
    2. Those who perform research using personal identifiable health information:
      1. HIPAA and Research (210002) module.
    3. Those who perform research, and who work with human subjects or who need access to patient protected health information:
      1. HIPAA in a Hurry (210001) module, and
      2. HIPAA and Research (210002) module
  4. Once you have identified the appropriate modules base on your job functions, enroll and complete each module as follows:
    1. “Select” module.
    2. Click “Enroll”, followed by “Submit Enrollment”.
    3. To enter the module, click “Launch” at the bottom of the screen, followed by “Launch”. This will take you into the selected course.
  5. After completing the modules, print/save certificates of completion by going to your “All Learning” page and clicking on the printer icon in the far right column under the header “Certificate”.
  6. SEND COPIES OF YOUR CERTIFICATES TO:
    Ivy Newman, Director of Faculty Affairs
    Nell Hodgson Woodruff School of Nursing
    Emory University
    1520 Clifton Road, Rm 427
    Atlanta, GA 30322-4207
    Tel: 404.727.3506
    Fax: 678.668.8050
    inewman@emory.edu

Prior to employment start date, please complete this online training.

You must obtain your Emory username and password before completing the on-line training.

  1. Go to the Emory Learning Management System (ELMS) at https://elmprod.emory.edu.
  2. ELMS Login Information

    1. Please log into ELMS using your PeopleSoft user ID and password.
    2. Select “Browse Catalog”.
    3. Under the “Categories” menu, select “Environmental, Health & Safety” (categories are listed alphabetically; please navigate to the appropriate subsequent page if this selection does not appear on the first page).
  3. Complete the “EHSO-BBP for Research (240100)” module. Note: Although the course is titled “for research”, EHSO has indicated that this is the course appropriate for both researchers and non-researchers, and covers all OSHA requirements for BBP.
  4. Complete the module as follows:

    1. “Select” module.
    2. Click “Enroll”, followed by “Submit Enrollment”.
    3. To enter the module, click “Launch” at the bottom of the screen, followed by “Launch”. This will take you into the selected course.
  5. After completing the modules, print/save certificates of completion by going to your “All Learning” page and clicking on the printer icon in the far right column under the header “Certificate”.

  6. SEND COPIES OF YOUR CERTIFICATES TO:

    Ivy Newman, Director of Faculty Affairs
    Nell Hodgson Woodruff School of Nursing
    Emory University
    1520 Clifton Road, Rm 427
    Atlanta, GA 30322-4207
    Tel: 404.727.3506
    Fax: 678.668.8050
    inewman@emory.edu

New faculty: must submit the forms within 10 days of hire in order to continue employment.

Returning faculty: must note the definition of clinical faculty below and must verify that all immunizations are up to date or submit updated documentation.

Required for all clinical faculty. Clinical Faculty or students are defined as those engaged in activities involving professional contact/interaction with patients, clients, families, and human subjects or those who are exposed to patient client, or human subjects.

If documentation is not available for an immunization, you will be required to go to Emory Healthcare Employee Health Services (Emory University Hospital, Room HB53, 1364 Clifton Road NE, Atlanta, GA 30322, 404-686-8589) and be tested and/or immunized.

The School of Nursing will pay for the costs of the titer, PPD or immunization at Emory Employee Health, if you obtain a letter of authorization from your department chair’s assistant.

PPD’s are required once per year. Two step PPD required.

Form 5) Immunization Form, documentation instructions, details on PPD’s and each immunization. Note: Titers are required and new TDap requirements.

Release Form for Emory Healthcare employeesThis form gives Emory Healthcare Employee Health permission to provide us with copies of your documentation. For all other facilities and institutions, you must make the request.

Form 6) Affidavit of Varicella Immunity (titer required)

Form 7) Declination Form for Hepatitis B

Immunization Guidelines and Summary of CDC’s Recommendations for Adult Immunization

Definition of Clinical: The term “clinical” in this document applies to faculty members or students who are engaged in activities involving professional contact/interaction with patients, clients, families, and human subjects or those who are exposed to patients, clients, or human subjects. Therefore, faculty who engage in clinical practice, clinical teaching or clinical or research, including Service Learning projects that meet the above descriptions ARE obligated to comply with all requirements. A change in work assignment from non-contact to contact during the academic year should be reported to the department chair and all compliance requirements should be completed at that time. Faculty are responsible for the timely update of specified requirements

Faculty whose employment involves professional contact with patients, clients, families and or human subjects are required by the School of Nursing to present pre-employment and bi-annual documentation of an approved Cardio-Pulmonary Resuscitation Certification (CPR) by the American Heart Association (this is the only approved certification.) An original card must be presented. BLS or higher as required by program; 2 year certification.

*If unable to complete CPR certification due to a disability, please contact the Office of Equal Opportunity Programs to request an accommodation to have the CPR requirement waived. A physician statement will need to be provided to the EOP Office giving the reason why the training cannot be performed. The EOP Office will then officially advise the SON whether or not this requirement should be waived.

Submit up-to-date electronic copy of your CV to Department Chair’s administrative assistant. (Update yearly or as changes are made).